Vaya Booking Form

INSTRUCTIONS: Thank you for confirming your trip with us. Every participant must submit a completed and digitally signed Booking Form to finalize the booking. We need this information as soon as possible in order to reconfirm your reservations. A parent or guardian must digitally sign the form for any travelers under 18 years of age. ("Digitally signing" simply means that you type in your name with the same effect as signing it.) You should have your passport information available when you sit down to fill out the form. All sections are required. If you have any questions about anything, please don't hesitate to ask.

Traveler Information

Trip ID*
First Name*
Last Name*
Mailing Address*
State (or Province)*
Zip (or Postal Code)*
Cell phone*
How did you hear about us?*
If referred, please indicate by whom

Passport Information

PLEASE NOTE: Many countries require a passport to be valid 6 months past the travel dates. If you do not yet have a passport or if you are renewing your passport, please note this below and provide us with this information as soon as it is obtained.

Passport Given Names*
Passport Surname*
Date of Birth (mm/dd/yyyy)*
Check box if currently renewing or obtaining passport
Passport Number*
Nationality (country of issue for passport)*
Passport Issue Date (mm/dd/yyyy)*
Passport Expiration Date (mm/dd/yyyy)*

Please double check the above entered passport information before proceeding. This information will be used for making reservations, purchasing permits, paying entry fees and/or purchasing flights as applicable.


PLEASE NOTE: Rooming arrangements are subject to availability

Please indicate the names of any other travelers who will share a room with you:

I prefer the following room type:*

If there is anything else we should know about your rooming preferences, please indicate it here:

Arrival Information

If you have already made your own flight arrangements, please forward a copy of your itinerary to Vaya Adventures. The best option is to forward the confirmation email you received from the carrier with the confirmation code. If you have not yet booked your flight arrangements, please send Vaya Adventures a copy of your itinerary once you have done so. Please forward all flight itineraries to your destination specialist or flights@vayaadventures.com

Other Information

Please use the space below to let us know about anything you may want us to be aware of:


  • If there are any special events you will be celebrating (birthdays, anniversaries, etc.), special needs or requests you may have.

  • What your very top priorities for this trip are (whether it’s seeing a specific place, doing a certain activity, having a certain experience, seeing a specific wild animal, enjoying a certain type of cuisine, etc.).

Diet & Medical Information

Weight (lbs)*
Height (feet-inches)*

Do you have any dietary restrictions or requirements? If so, please list:

Do you have any current medical conditions, infirmities, physical limitations or disabilities that we should be aware of? If so, please list:

Please list the names of any medications you are currently taking that we should be made aware of:

In case of emergency, please contact (the emergency contact must be someone not traveling with you):

Cell Phone or Main Phone*

Payment Information

PLEASE NOTE: Final payment on most trips is due 90 days prior to departure (some cruises and other trips have earlier payment dates). All payments are subject to the Cancellation Policy.

Please click to review the Booking Agreement Terms & Conditions, Release of Liability, and Cancellation Policy.*

By selecting "I agree" I acknowledge that I have read, understand and accept the Booking Agreement Terms & Conditions, Release of Liability, and Cancellation Policy that accompany this Booking Form and that all information provided is accurate.

Date (mm/dd/yyyy)*
Lead Status

A parent or legal guardian must digitally sign the form and accept the Terms & Conditions and Release of Liability for any children under 18 years of age. "Digitally signing" simply means that you type in your name with the same effect as writing your signature.

PLEASE READ THIS NOTE BEFORE CLICKING SUBMIT: Once you click on the Submit button below, it may take a minute for the system to process your booking. Please do not close your browser, hit escape or attempt to re-submit the form until you see a "Thank You" page. Thank you for booking your trip with us!

Call us if you have any questions: